Terms and Conditions for Special Events (Excluding Weddings/Receptions) 2025
(all amounts listed in U.S. Dollars)
50 Guests up to 200 maximum guests:
Venue Charge: TBD
Furniture and Services Charge: $10 per person ($500 minimum)
Damage Deposit: $500
*Insurance requirement:
A $3 million liability insurance, naming Samson Estates Winery LLC and Samson Farms Inc. as insured parties is required for all events and anyone who is booking an event at Samson Winery is responsible for securing this insurance. Insurance may be purchased through https://www.eventsured.com/samson-estates-winery/ or your own insurance policy. Please provide a certificate for such insurance at the time of final payment for the contract wedding/event services.
Facility Fee includes use of Winery Grounds, Outdoor Event Center, Guest Restrooms and Parking for Guests and access to Outdoor Event Center the day of the event for set up and decorating.
Banquet tables & chairs required for dinner seating based upon 8 chairs per table.
Glassware to serve wine; no glassware will be placed on tables only at the bar.
Set up and Take Down of all chairs & tables, and cleaning before and after all events.
Booking party to furnish their own ice for chilling soft drinks and refreshments not including wines and beer. A freezer is provided.
Samson Estates requires a minimum wine purchase be made for each event directly from the winery. For each event we require a minimum wine purchase of 1 case of wine. All wine purchased for an event at Samson Estates will receive a 10% discount off our retail tasting room rates.
All Samson Estates wine purchased by nonprofit organizations for serving at their events and for resale at their fundraising events may receive additional discounted pricing.
One case consists of 12 bottles of Samson Estates wines in either 375ml or 750ml. Mixed cases can be purchased.
Wine, beer, and seltzer orders must be paid in full, 15 days prior to the event. If the organizer or booking party would like additional wine for the event in cases where wine runs out, wine may be purchased in the tasting room and must be paid for a time of purchase.
The Samson Estates Winery will provide one bartender to serve Samson Wine, Beer, and Seltzer to guests of the event for no additional charge (besides the cost of pre-purchased wine, beer, seltzer. See above). Additional bartender can be hired from our staff for an additional fee. Winery staff will serve for a maximum of (4) hours before closing the bar no later than 10pm. No member of the event party is permitted to self-serve or to serve others. Additionally, no spirits will be served or permitted during the event.
Responsibility of the Organizer/Booking Party:
The organizer or booking party is responsible and accountable for all damage to the facility and surrounding areas (outdoor lights, landscaping, buildings, and equipment). The organizer, booking party, or any other persons associated with the event will not be allowed to enter the winery warehouse, storage rooms or cold room without an accompanying winery employee.
A refundable damage deposit of $500.00 is required along with the booking deposit. Samson Estates has the right to deduct from the damage deposit for the following occurrences:
Trash not removed by booking party
Cigarette butts on winery grounds
Loss of winery property due to theft or vandalism
Damage to any of Samson Estates property, including but not limited to, dressing room building, bathroom facilities, furniture and all fixtures including landscaping and vineyards
a. Damage done by any event service staff hired by the booking party
b. Staying after 11:15 following the event.
As all possible damage may not be included in the above listing of damages, Samson Estates solely reserves the right to use reasonable judgment in assessing damage to its property.
*Damage deposits will be refunded by the winery within two weeks following the event so long as none of the above listed conditions has occurred.
The organizer or booking party is responsible for all event planning including catering, linens, dishware and utensils, photography, DJ and /or music, decorations, transportation to and from the venue and any other planning associated with the event other than venue and tables and chairs. We do not furnish or set up additional tents or decorative lighting, Organizer or booking party agrees to hold Samson Estates Winery harmless of any damage or injury sustained by any guests at their event.
The following acts are not permitted on winery grounds under any circumstance:
c. Firepits or bonfires or any open flames that pose a fire hazard.
d. Driving on lawns, landscaped areas, or vineyards
e. Camping on winery grounds
f. Smoking and vaping. Samson Estates Winery is a non-smoking facility in all areas other than the designated smoking area. We expect the booking party to inform their guests of this.
The booking party is responsible for the removal of all trash, garbage and any other personal property brought by them to the venue for their event, by no later than 11pm on the day of the event.
Responsibility of Samson Estates Winery
Samson Estates Winery will provide the organizer or booking party with a venue to hold their event. This includes use of our facilities as well as tables and chairs for the event. Tables & chairs will be provided from Samson Estates existing inventory and if the organizer or booking party requires tables and chairs not in Samson Estates inventory, all parties must arrive at terms prior to the event. We do not provide tents, water glasses or other structures.
Samson Estates Winery assumes no responsibility for lost or misplaced articles.
Samson Estates Winery reserves the right to refuse service to anyone and to terminate an event in progress, if necessary, to maintain a safe environment and protect your guests, Samson Estates Winery staff, and winery property from harm. Abusive language or threatening behavior toward winery staff or management will not be permitted and will jeopardize the booking party’s damage deposit and may result in the termination of an event in progress in any situations where Samson Estates determines that event guests or staff are in harm’s way, and the booking party is uncooperative in resolving these issues, the proper law enforcement agency will be contacted to terminate the event in progress.
I/we / _____, the organizer or booking party has read and agreed with the terms and conditions outlined here within:
_______________________ /______________________
Signature(s)
_______________________
Event
_______________________
Date
For Samson Estates Winery
______________________________________
Samson Estates Winery
Winery & Outdoor Event Center
Venue Charge and Venue Booking Deposit: tbd
Furniture and Services Charge: $10 per person ($500 minimum)
Damage Deposit: $500
*Insurance requirement:
A $3 million liability insurance, naming Samson Estates Winery LLC and Samson Farms Inc. as insured parties is required for all events and anyone who is booking an event at Samson Winery is responsible for securing this insurance. Please provide a certificate for such insurance at the time of final payment for the contract wedding/event services.
Facility Fee includes use of Winery Grounds, Outdoor Event Center, Guest Restrooms and Parking for Guests and access to Outdoor Event Center the day of the event for set up and decorating.
Banquet tables & chairs required for dinner seating based upon 8 chairs per table.
Glassware to serve wine; no glassware will be placed on tables only at the bar.
Set up and Take Down Fee of all chairs & tables, and cleaning before and after all events.
Booking party to furnish their own ice for chilling soft drinks and refreshments not including wines. A freezer is provided.
Samson Estates requires a minimum wine purchase be made for each event directly from the winery. For each event we require a minimum wine purchase of 1 case of wine. All wine purchased for an event at Samson Estates will receive a 10% discount off of our retail tasting room rates.
All Samson Estates wine purchased by nonprofit organizations for serving at their events and for resale at their fundraising events may receive additional discounted pricing.
One case consists of 12 bottles of Samson Estates wines in either 375ml or 750ml. Mixed cases can be purchased.
Wine, beer and cider orders must be paid in full, prior to leaving the tasting room for event use. If the organizer or booking party would like additional wine for the event in cases where wine runs out, arrangements must be made prior to additional wine being provided for the event.
The Samson Estates Winery staff can serve Samson Wine, Beer, and Cider to guests of the wedding for no additional charge (besides the cost of pre-purchased wine, beer, cider. See above). Winery staff will serve for a maximum of (4) hours before closing the bar no later than 10pm. No member of the wedding party is permitted to self-serve or to serve others. Additionally, no spirits will be served or permitted during the event.
Responsibility of the Organizer/Booking Party:
The organizer or booking party is responsible and accountable for any and all damage to the facility and surrounding areas (outdoor lights, landscaping, buildings and equipment).
A refundable damage deposit of $500.00 is required along with the booking deposit. Samson Estates has the right to deduct from the damage deposit for the following occurrences:
Trash not removed by booking party
Cigarette butts on winery grounds
Damage to any of Samson Estates property, including but not limited to, dressing room building, bathroom facilities, furniture and all fixtures including landscaping and vineyards
a. Damage done by any event service staff hired by the booking party
b. Staying after 11:15 following the event.
As all possible damage may not be included in the above listing of damages, Samson Estates solely reserves the right to use reasonable judgment in assessing damage to its property.
*Damage deposits will be refunded by the winery within two weeks following the event so long as none of the above listed conditions has occurred.
The organizer or booking party is responsible for all event planning including catering, linens, dishware and utensils, photography, DJ and /or music, decorations, transportation to and from the venue and any other planning associated with the event other than venue and tables and chairs. We do not furnish or set up additional tents or decorative lighting,
Organizer or booking party agrees to hold Samson Estates Winery harmless of any damage or injury sustained by any guests at their event.
The following acts are not permitted on winery grounds under any circumstance:
c. Firepits or bonfires or any open flames that pose a fire hazard.
d. Driving on lawns, landscaped areas or vineyards
e. Camping on winery grounds
f. Smoking and vaping. Samson Estates Winery is a non-smoking facility in all areas other than the designated smoking area.
The booking party is responsible for the removal of all trash, garbage and any other personal property brought by them to the venue for their event, by no later than 11pm on the day of the event.
Responsibility of Samson Estates Winery
Samson Estates Winery will provide the organizer or booking party with a venue to hold their event. This includes use of our facilities as well as tables and chairs for the event. Tables & chairs will be provided from Samson Estates existing inventory and if the organizer or booking party requires tables and chairs not in Samson Estates inventory, all parties must arrive at terms prior to the event. We do not provide tents, water glasses or other structures.
Samson Estates Winery assumes no responsibility for lost or misplaced articles.
Samson Estates Winery reserves the right to refuse service to anyone and to terminate an event in progress, if necessary, to maintain a safe environment and protect your guests, Samson Estates Winery staff, and winery property from harm. Abusive language or threatening behavior toward winery staff or management will not be permitted and will jeopardize the booking party’s damage deposit and may result in the termination of an event in progress In any situations where Samson Estates determines that event guests or staff are in harm’s way, and the booking party is uncooperative in resolving these issues, the proper law enforcement agency will be contacted to terminate the event in progress.
I/we / _____, the organizer or booking party has read and agreed with the terms and conditions outlined here within:
_______________________ /______________________
Signature(s)
_______________________
Event
_______________________
Date
