Wedding and or Reception Terms and Conditions 2025
(amounts listed are in U.S. Dollars)
Minimums/Venue Fees/Deposits
Venue Fee: For Friday through Sunday Bookings: $3,500
Furniture and Services: $12 per person
Reception only: $10 per person
Deposit: $1,000 to hold date, $500 for damage deposit ($1,500 total)
Insurance requirement:
Booking party to purchase a $3 million liability insurance, naming Samson Estates Winery and Samson Farms as insured parties. Brides are responsible for securing this insurance, through https://www.eventsured.com/samson-estates-winery/ or their personal liability insurance company, and must provide a certificate for such insurance at the time of final payment for the contract wedding/event services.
1. Facility Fee includes use of Winery Grounds, Outdoor Event Center, Guest Restrooms, Parking for Guests, and access to Outdoor Event Center the day of the event. Additional time is allowed for set up and decorating. A separate addendum to this agreement will cover additional access to the facility. (As a courtesy whenever possible, the winery will permit the wedding party to start decorating the day before their wedding.)
2. The per person Furniture & Services Charge is in addition to the facility fee and covers the cost of:
a. Outdoor wedding chairs
b. Banquet tables & chairs required for dinner seating
c. Set up and take down of all chairs & tables
d. Glassware to serve wine; no glassware will be placed on tables, only at the bar. A bartender will be supplied.
3. All facility fee and minimums apply to all events June through early September.
4. Deposit is required at time of booking. Reservation will be confirmed upon receipt of deposit.
Fees and other Charges
Rehearsal Dinners to be booked as an additional event separate to this agreement.
Ice: booking party to furnish their own ice for chilling beer, soft drinks, and refreshments. Freezer is provided.
If alcohol is to be served Samson Estates requires a minimum wine purchase be made for each event directly from the winery. For each event we require a minimum wine purchase of 1 case of wine per 50 guests. All wine purchased for an event at Samson Estates will receive a 10% discount off our retail tasting room prices.
1. One case consists of 12 bottles of Samson Estates wines in either 375ml or 750ml. Mixed cases can be purchased.
2. Wine orders must be paid in full at least 15 days prior to the event.
3. We offer Beer in cans. If you want a brand or type that we do not normally carry, we can possibly order it for you. Hard Cider and Seltzers are also available. Please ask to see the list of available items.
The Samson Estates Winery staff will provide one bartender to serve Samson Estates Wine, Beer, and Seltzer to guests of the wedding for no additional charge (besides the cost of pre-purchased alcohol. See above). An additional bartender can be hired from our staff for an additional fee. Winery staff will serve for a maximum of (4) hours before closing the bar no later than 10pm. No member of the wedding party is permitted to self-serve or to serve others. Additionally, no spirits will be served or permitted during the event.
Guarantees/Payment/Times:
1. Final number of guests and full payment is required 15 business days prior to the scheduled event.
2. The event organizer will be charged for the sum of the Facility Fee, Furniture & Services, alcohol, sales tax, and any other services requested.
3. Events must end by 11pm. It is required that all music and alcohol service end by 10pm.
4. A winery employee will be on-site to close the venue by 11pm. All visitors to the property will be expected to have departed safely by 11:15pm. Staying beyond this time jeopardizes full refund of the damage deposit.
Cancellations:
BOOKING DEPOSITS are non-refundable unless Samson Estates Winery can rebook the venue. DAMAGE DEPOSITS ONLY will be refunded in full upon notification that a wedding or event has been cancelled.
Responsibility of the Organizer/Booking Party:
1. The organizer or booking party is responsible and accountable for all damage to the facility and surrounding areas (outdoor lights, landscaping, buildings and parking lots and equipment). The organizer, booking party, or any of persons associated with the event will not be allowed access to the winery warehouse, storage rooms, or cold room, or Tasting Room without an accompanying winery employee.
2. A refundable damage deposit of $500.00 is required along with the booking deposit. Samson Estates has the right to deduct from the damage deposit for the following occurrences:
a. Trash not removed by booking party
b. Cigarette butts and trash on winery grounds
c. Damage to any of Samson Estates property, including but not limited to, bathroom facilities, furniture and all fixtures including landscaping and vineyards
d. Damage done by any event service staff hired by the booking party
e. Staying after 11:15 following the event.
f. Abusive behavior towards the staff or management.
g. Spirits or alcohol purchased outside the winery are served
h. Loss of Winery property due to theft or vandalism.
*As all possible damage may not be included in the above listing of damages, Samson Estates solely reserves the right to use reasonable judgment in assessing damage to its property.
*Damage deposits will be refunded by the winery within two weeks following the wedding/event so long as none of the above listed conditions has occurred.
2. Prior approval is required for placement of any interior or exterior signage or decorations by the organizer.
3. The organizer or booking party is responsible for all event planning including catering, linens, dishware and utensils, photography, DJ and /or music, decorations, transportation to and from the venue and any other planning associated with the event other than venue and tables and chairs. We do not furnish or set up decorative lighting. Please do not use staples to hang your decorations and completely remove all decorations when you leave.
4. Organizer or booking party agrees to hold Samson Estates Winery harmless of any damage or injury sustained by any guests at their event.
5. The following acts are not permitted on winery grounds under any circumstance:
a. Firepits or bonfires or any open flames that pose a fire hazard, including fireworks.
b. Driving on lawns, landscaped areas or vineyards.
c. Camping on winery grounds.
d. No firearms are permitted on winery grounds. Firearms may not be used for any celebratory purposes on or in the vicinity of the property.
e. Smoking and vaping. Samson Estates Winery is a non-smoking facility in all areas other than the designated smoking area. We expect the booking party to inform their guests of this.
f. Tents are not allowed on the winery lawns.
The booking party is responsible for the removal of all trash, garbage and any other personal property brought by them to the venue for their use. All food and garbage must be hauled away.
Responsibility of Samson Estates Winery
1. Samson Estates Winery will provide the organizer or booking party with a venue to hold their event. This includes use of our facilities as well as tables and chairs for the event. Tables & chairs will be provided from Samson Estates existing inventory and if the organizer or booking party requires tables and chairs not in Samson Estates inventory, the parties must arrive at terms prior to the event. We do not provide tents, water glasses or other structures.
2. Samson Estates Winery assumes no responsibility for lost, misplaced, or damaged articles belonging to the booking party or guests.
3. Samson Estates Winery reserves the right to refuse service to anyone and to terminate an event in progress, if necessary, to maintain a safe environment and protect your guests, Samson Estates Winery staff, and winery property from harm. Any situations where Samson Estates determines that event guests or staff are in harm’s way and the booking party is uncooperative, the proper law enforcement agency will be contacted to terminate the event in progress.
4. Samson Estates Winery assumes no responsibility for lost, misplaced, or damaged articles belonging to the booking party or guests.
I/we / _____, the organizer or booking party have read and
agree with the terms and conditions outlined here within:
_______________________
______________________ Signature(s)
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Event Date
